Job Title: Administrative Assistant
Hours Per Week : Fulltime 32-40 hours / weekly; during office hours between 9:00 AM – 5:00 PM weekdays.
Place of Work: 40 Church St. West, Elmira
Reports to: President & Publicity Coordinator
Job Duration: Starting May 1 2017 (permanent).
Compensation: Commensurate with experience and within fair market rate.
Reduction of administrative oversight duties of Management Team
Smooth transition from outgoing Administrative / Marketing Assistant
Reduction of publicity administration duties of Publicity Coordinator
Submit cover letter and resume to: email@example.com
Submission deadline: noon, Friday April 21, 2017.
Job Description (includes, but not limited to):
Provide administrative support to President & Management Team
Provide administrative support to Bookkeeper, using Quickbooks to input and / or process Accounts Payable and Receivable and processing reports
Invoice clients and track / follow up overdue accounts
Order and receive office supplies and product from clients for marketing campaigns
Manage printing project coordination and obtain print quotes
Manage contact and information databases
Take and distribute meeting minutes as needed
Ensure project management documents (time-trackers, quotes comparisons, etc.) are created and maintained
Assume responsibility for office details as assigned. (i.e. corporate correspondence, parcel pickups, meal coordination, travel arrangements, etc.)
Provide primary or secondary research for campaign projects as needed
Assist in arranging interviews with media outlets
Assist in recording/cataloguing publicity activity
Assist in the implementation and tracking of promotional strategies and media outreach
Greet and host visitors (clients / vendors) in our office
Other duties as assigned
The Administrative Assistant must:
Have a heart to see faith and values-based organizations grow and succeed
Be detail-oriented and organized with exceptional prioritization skills
Be able to meet tight deadlines
Be a strong communicator (verbal & written communications)
Possess the ability to work collaboratively as part […]